Managing exam vouchers, inventory and site licenses

Vouchers are portable and can be used at any bahabeach center. A voucher can be assigned, which will only allow it to be used by one specified individual. If a voucher was assigned by mistake or is no longer needed, only the test candidate to whom the voucher is assigned to can un-assign it.

Vouchers are 16-digit alpha numeric codes that are e-mailed to the Organization Administrator. They are also visible on the My bahabeach page within the Organization Administrator Portal role.

To view vouchers:

1. Log in as an Organization Administrator. On the Mybahabeach page, the Exam Inventory and Voucher Inventory areas display the products (programs), expiration dates, order dates, and number available for testing.
2. For more detailed information about voucher inventory, click the Vouchers link at the top of the Mybahabeach page.
3. The Vouchers page displays voucher order numbers, order dates, quantity ordered, products ordered, expiration dates, and vouchers still available.
4. Click on the red Detail button to view the entire list of vouchers that were originally e-mailed when an order was placed.

Purchasing Inventory is a way of electronically storing a number of exams within your center. Inventory can only be used by the center for which it was purchased, and does not require the use of a voucher number. Electronic Inventory is automatically pulled from your account when a test candidate begins an exam and chooses not to enter a voucher number.

To view inventory, log in as an Organization Administrator. On the Mybahabeach page, the Exam Inventory and Voucher Inventory areas display the products (programs), expiration dates, order dates, and number available for testing.

Licenses mean lower costs, expanded implementation, increased control, and simplified budgeting for centers. Because of the low cost of site licenses, when an exam is taken and passed by a test candidate at a center that has purchased a site license, the certification will not be printed and mailed by bahabeach. View instructions on viewing a digital transcript and printing certificates.

Purchasing bahabeach exams is performed by the bahabeach Center Organization Administrator(s) by:

1. Log in as an Organization Administrator.
2. Click the Purchase tab at the top of the page.*

If you manage multiple bahabeach Centers, ensure you have selected the correct bahabeach Center from the drop-down menu.

The Organization Administrator can order needed exams with either a credit card or a purchase order after net terms have been established. Contact your Sales Representative to establish an account.

*Not all products are available for purchase online. Contact your Sales Representative if you are unable to find a particular product you would like to purchase.